Process

XLANZ believes that effective project management is clearly a key success factor for IT projects. We customized, defined process by our in-house Project Management Professionals. Its designed to work efficiently, aiming on Accurate project schedules, Adapting to changing circumstances, Preventing schedule slips before they happen, Control budget not just the project schedule, Integral issue management, Spot trends, Simplicity at the start and Sophistication when required, iterative exploration, delivering customer value, frequent feedback, and intense collaboration.

We also work on an Envision-Explore rather than a Plan-Do mentality for extreme projects management apart from Traditional or waterfall project management. For organizations that want to innovate,whether it is for new products or new internal business initiatives, this trend towards agility in both software development and project management cannot be ignored.

Project Management
Operations
Project Management

Project Management Overview

Management requires planning, doing, checking and acting to achieve set objectives. Project management encapsulates the same in Plan, Execute, Monitor and Control processes.  These when organized in an integrated manner help manage complex project parameters between initiation and closure of the project. Each project strives to optimize its performance on Scope, Time, Cost and Quality aspects. This project management procedure is defined to provide project managers a lifecycle that helps in meeting project-related challenges by providing guidance on the application of project management techniques within a framework that recognizes the interactions between a project and the related corporate environment. The strength of such a project management system is:

  1. It enables project managers to examine their project for risks, dependencies, constraints and impacts on the business
  2. It describes and guides project managers through the essential processes of project management across the project life cycle
  3. It ensures all critical functions are addressed at appropriate project life cycle points
It also ensures that all project management practices are consistent with existing PM processes in QMS for effective project management

Project Management Lifecycle

The project management lifecycle is divided into following phases.
The project management process includes the initiating, planning, executing, monitoring and controlling, and closing of the project.
The process describes the steps / phases that need to be executed to complete and manage the project

  • Phase III : Initiation
  • Phase IV: Planning
  • Phase V to X: Execution, Monitor and Control
  • Phase IX : Closure

The Project Manager will choose the appropriate execution methodology for the DLC.  Some of the DLC models are Iterfall, Incremental and Evolutionary,

The intent and critical success criteria of each of the phases is as listed below

Phase

Phase III  : Initiation

Phase IV  :  Planning

Phase V to X :

Phase IX : Closure

Execution

Monitor and Control

Intent

Involves transfer of project scope from the customer to the solution provider.

Project planning is a continuous process. At the beginning of each project and each project phase, plans must be developed and base-lined against which project performance will be measured. Plans are updated continually to reflect changes in key project parameters and to measure performance against the baseline to determine corrective actions needed to stay on plan or to update the plan to reflect changes.

Develop and deliver all the deliverables within scope
Ensure quality is acceptable to customer
Ensure delivery within time and cost
Co-ordinate with support units to get the right support for resources, hardware, software
Identify and set the expectations for each work product
Track and monitor the risks.  Ensure right communication to the stakeholders

Monitoring and controlling enables the PM to check if he work is being executed as planned. Variances between actual and planned will be trigger point for PM to initiate appropriate action.
Track Scope Integrity
Obtain formal Change Request
Ensure customer involvement
Manage resources utilization ( hardware and software)
Ensure cost and schedule variance are within tolerable variances
Monitor and Control Risks
Control Change

Closure marks the completion of all project phases and activities.
Communicate the project objectives that have been met. Ensure all planned objectives are met
Abrupt closure of project without meeting objectives should go into knowledge repository for lessons learnt.

Critical Success Factors

Winning a profitable project
Acquisition of PO/MSA/SOW
Agreement on Project Success criteria
Progress in resource Acquisition

Resolving differences between planning and proposal estimates
Integrating all the plans
Project Plan agreed and approved by all the concerned
Developing the schedule meeting customer commitments
Identifying all the risks and developing a response for critical ones
Developing project configuration and establishing integrated change control system
Planning to have right human resources at right times in right quantities

Ramping up the Resources for the Project Team
Procuring the hardware and software’s on time
Plan and respond to Risks
Implement changes and resolve issues
Develop deliverables as per the scope and requirements

Zero variance or tolerable variance between plan and actual
Predictability of achieving planned objectives
Proper change Management

Acceptance of the project/ product/ service by customer
Case Studies containing best practices, lesson learnt
Closure of the project after meeting all the objectives and commercials requirements.

It is important to note the intent behind a project and the critical success factors for a project. Project planning is iterative.  Each phase in project planning will use the results of the previous phase and may cause a change in the previous phase.